Maternity Cover – Executive Assistant to the CEO

Position: Maternity Cover – Executive Assistant to the CEO

Reports to: Chief Executive Officer

Based in: The Hague, Netherlands

Start Date: 11 August 2025 (for 7 months)

Salary: Korn Ferry Level 13 (EUR 3,155-4,338 gross monthly)

The Van Leer Foundation is an independent Dutch organisation working globally to contribute to inclusive societies where all children and communities can flourish. We bring together people with different perspectives and support them to achieve large-scale impact. Our support consists of a unique combination of funding, networking, training, technical support and knowledge.

The Maternity Cover – Executive Assistant supports the CEO across a wide portfolio including engagement with strategic external stakeholders and internal stakeholders including the management team and the communications team. Our ideal candidate is detail-focused, a fast learner, and enjoys working in an agile environment. They need to be confident helping the CEO engage with senior individuals and partners as well as collaborative and team-oriented with internal colleagues.

1. Administrative support to the CEO

• Maintains CEO agenda including scheduling calls and meetings
• Coordinates weekly management meetings and quarterly retreats, and takes notes
• Prepares logistics and itineraries for CEO travel and processes expense claims
• Supports CEO in documentation of stakeholder management activities

2. Research, writing and project management support to the CEO

• Conducts web-based research tasks and summarises findings upon request
• Provides proofreading and formatting support for CEO communications
• Supports the Fellowship programme

3. Coordination of assistant capacity

• Ensures correct distribution and cover of administrative tasks within the admin group, including Executive Assistant to Chief Programme Officer, Administrative Assistant, and Travel & Events Officer

• Bachelor’s degree in business, social sciences or other relevant field or equivalent professional experience
• Minimum of 5 years of progressive professional experience – experience serving as an executive assistant is a plus
• Excellent planning and organisation skills and able to meet deadlines
• A quick thinker who is agile and able to work with competing priorities
• Well-developed emotional intelligence, including self-awareness, self-management, and empathy
• Able to manage sensitive information with confidentiality and care
• Outstanding communications and teamwork skills across different time zones and cultures
• Proficiency with Microsoft Office and a fast learner of other digital tools
• Takes initiative to provide support and improve systems and processes
• Working knowledge of basic budget and accounting procedures
• Interest in and passion for the mission of the Foundation

Languages: Fluent English, both speaking and writing; Proficiency in other languages used in our work is desirable (i.e. Arabic, Dutch, Hebrew, Portuguese or Spanish)

Organisational competencies: Teamwork; learning ability; result-oriented

Job-specific competencies: Adaptability; written communication; client-oriented; integrity

• A good working environment in the centre of The Hague
• Room for personal input and flexibility
• Flexible working hours
• The possibility to work on a hybrid basis
• Travel allowance (free 2nd class woon/werk verkeer, NS trein or tram)
• Personal fitness allowance

• Inside the Foundation: CEO, Chief Programme Officer, Chief Financial Officer, Director People & Culture, Director Programme Support & Learning, Lead Communications
• Outside the Foundation: CEO contacts and grantees/contractors managed by the CEO including the Van Leer Jerusalem Institute and the Jerusalem Film Center