Programme Administrator Brazil

Position: Programme Administrator Brazil 

Team: Programme Team Brazil  

Reports to: Representative Brazil  

Based in: São Paulo, Alto de Pinheiros, Brazil  

Date: November 2025 

Salary range: Korn Ferry level 12 (109,169–150,108 BRL gross yearly salary) 

The Programme Administrator is responsible for all administrative tasks for the Van Leer Foundation’s work in Brazil. S/he is expected to manage the operations of the office and lead all administrative controlling, logistics and compliance from partners, including delivery of quality proposals and reporting from partners.  

This role requires close attention to detail, strong organisational and time-management skills and comfort communicating (written and verbal) with diverse stakeholders. 

• Ensure beginning-to-end high-quality investment administration for Foundation grants and contracts working closely with partners, the Brazil Programme team and other teams based in the Hague 

• Prepare and manage proposal, payment and reporting processes for all Brazil-based partnerships including performing due diligence checks 

• Work closely with the Finance team in the Netherlands unit regarding budget assessments, payments and process/workflow optimisation 

• Update the Foundation’s internal management and monitoring systems with the necessary and accurate data, meeting all audit requirements including document archiving and authorization evidence 

• Assist the Brazil Programme team by leading on setting the agenda, logistics for events, travel and meetings 

• Manage the Brazil office, including work with all suppliers, equipment, scheduling, payments and overall operations 

• Manage operational expenditure processes for the Brazil Programme team 

• Support and participate in knowledge sharing with the other programme administrators in other countries  

• Provide input, editing and formatting support for internal and external communication  

• Provide research, analysis and advisory as well as support on ad hoc tasks and projects as requested by the Representative Brazil and Programme Administration Coordinator.
  

Inside the Foundation: Programme team including the Programme Support & Learning unit, Finance team, People and Culture team and ICT 

Outside the Foundation: Brazil-based partners and contacts

• A bachelor’s degree or equivalent professional experience 

• 3-5 years’ experience in an administrative role (ideally in an international organization) 

• Motivated with a positive approach to work and excited about the mission of the Foundation 

• Self-sufficient, detailed planning skills and able to meet deadlines 

• Analytical skills with project and financial management experience 

• Knowledge of Microsoft office and Salesforce and comfortable using other digital tools 

• Able to work closely with a small team locally and collaboratively with a decentralized team globally 

• Strong communication and interpersonal skills 

• Fluent in English and Portuguese both written and spoken 

• Legal experience is an advantage 

• Financial analysis, using excel skills and formulas. 

Van Leer Foundation Competencies:  

• Teamwork 

• Learning ability 

• Result-oriented 

Job Specific Competencies:  

• Problem Analysis  

• Organisation of own work 

• Adaptability
  

The Foundation aims to contribute to inclusive societies where all children and communities can flourish. We do this by bringing people together with different perspectives and supporting them to achieve large-scale impact. Our work covers three main activities:

A Good Start. Giving all children a good start in life sets the foundation for inclusive societies. Through our flagship programme on early childhood development, we work globally to improve the wellbeing of babies, toddlers, and their caregivers. We provide investment and knowledge to help leaders develop and scale effective policies and services.

Van Leer Institutions. We believe the human sciences and the arts are powerful tools to promote inclusive societies because they can help make space for divergent views and mutual understanding. This underpins our support for the Van Leer Jerusalem Institute and Jerusalem Film Center. We support both through recurring annual grants.

The Endowment. We rely on our endowment to finance our philanthropic activities and do not raise funds. The endowment invests in a highly diversified portfolio of public market equity and debt and has a substantial allocation to private equity. The full portfolio is screened to meet ESG criteria. We also have an allocation for mission-related investments (MRI) through which we invest in funds aligned with the UN Sustainable Development Goals closest to our work on early childhood development.

Our team consists of 40+ professionals representing more than 20 nationalities. We have offices in Brazil, India, Israel, Jordan, Senegal and the Netherlands. The team has a wide array of expertise including in early childhood development, urban planning, effective philanthropy, public policy, executive education, monitoring and evaluation, advocacy, strategic communications, impact investing and financial management.